The financialAccounts module integrates seamlessly with SimplEPOS to add facilities to the application which would otherwise only be found in an accounts package. The end result is a complete business management solution for the retailer - complete point of sale, stock control and financial accounts, with the ability to track outgoing expenses, generate VAT returns, view profit and loss accounts, spot supplier errors, etc.

The financialAccounts module removes the need for a separate accounts package running alongside your EPOS system.

Using the financialAccounts module is easy - on a week-to-week basis simply ensure that all your purchase invoices (invoices and receipts for all your outgoing expenses) are entered onto the system :

The financialAccounts module uses this data to provide several powerful features. The first of these is one of the most useful - stock invoice/delivery mismatch reporting:

This produces a list of variances between the stock you have received and the stock you have been invoiced for. This is ideal for identifying:

• Overcharges; where your supplier has charged you too much for an order.
• Missing deliveries; which you have been invoiced for but not received.
• Missing invoices; which you would otherwise lose VAT on and not get to offset against tax.

The next major advantage which the financialAccounts module brings is automated VAT return calculation. Using your sales data and purchase invoice data the system can quickly generate an accruals based VAT report which shows you exactly what to write in each box of your VAT return. All you need to do is provide the start and end date of the required VAT period :

It's not just VAT returns but end of year accounts can also be a nightmare. Without appropriate reports these can be costly to have prepared by an accountant (especially if they are just working from a pile of invoices and sales receipts!). The financialAccounts module removes this headache by providing a Profit & Loss Account generator that can produce a detailed Profit & Loss account for your business given just a start and end date:

Not just handy for your end of year accounts but also ideal for generating "snapshots" of how well your business is performing. Profit & Loss accounts can be generated for any period - a day, a week, a month, a year, or any other given range of days. Cost catgeories used on the report can be customised to suit your business, making for a tailored solution "from the box".

Using the purchase invoice details entered onto the system, the financialAccounts module can also generate reports on your outgoing expenses:

Key reports include the Purchase Invoices Due report which details any and all invoices coming up for payment (ideal for end of month payment runs) and Overdue Invoices report (for spotting payments that need to be made as a matter of urgency).

The financialAccounts module is to be priced at £100 per site and is due for release on 3rd May 2005.

Please note that all prices exclude VAT @ 17.5% and carriage.